Carrier’s safety procedures and record-keeping are examined during facility audits to ensure adherence to pertinent highway safety regulations.
Global Truck Permits & Authorities provides comprehensive assistance during the audit process, encompassing tasks such as addressing audit requests, aiding in the development of Safety Management Plans, and supporting requests for Safety Rating Upgrades.
Conditions:
The Ministry of Transportation’s auditor will review the carrier’s documents related to following profile:
The Facility Audit result is expressed as:
If you’ve recently acquired a USDOT number and/or an Operating Authority (MC Number), you’ve automatically been enrolled in the Federal Motor Carrier Safety Administration (FMCSA) New Entrant Program.
A new motor carriers undergo a safety audit within their first 12 months of operation as part of the New Entrant Program requirement.
A Safety Audit is a formal review of a trucking company’s records. It’s done to confirm that the company has basic safety controls in place to follow the Federal Motor Carrier Safety Regulations (FMCSRs), Hazardous Materials Regulations (HMRs), and other rules about keeping records.
The Safety Audit is performed by an auditor certified by the Federal Motor Carrier Safety Administration (FMCSA). Carriers are notified that they are selected for Safety audit by FMCSA through email or mail.
It takes place electronically, where relevant documents are submitted:
During the Safety Audit, carriers are required to provide documentation to prove they have implemented effective safety management controls. This may include documents related to drivers, vehicles, operational procedures, and record-keeping compliance.
After the Safety Audit concludes, the auditor will discuss the results with the carrier. Within 45 days, the carrier will receive written confirmation from the FMCSA indicating whether they have passed or failed.
Carriers will be notified of any violations discovered during a Safety Audit along with instructions on how to rectify their safety issues. There are certain violations are severe enough to result in an automatic failure of the Safety Audit, and those violations are:
Alcohol and Drug Violations
Driver Violations
Operator Violations
Repairs and Inspection Violations
The FMCSA will send the carrier written documentation listing the violations that led to the failure and outlining the steps for creating a corrective action plan (CAP). The carrier will purpose the written action plan as how the carrier intends to fix the identified violations. The action plan must be submitted to the FMCSA within the specified number of days mentioned in the failure notification. Failure to submit a CAP or implement the necessary corrective actions will result in your operating authority being Out of Service.
Being excellent in transportation involves more than just going from one place to another quickly. An insurance audit is a vital step in this process. An insurance audit checks the risks related to a transportation company. Its main goal is to make sure that insurance premiums match the level of operations and risks involved.
Insurance audits help ensure that insurance costs make sense for what a company does. They also provide a way to find areas where operations could be made better.
To survive in the Ontario truck insurance market, specialized knowledge is essential.
Not following safety regulations set by insurance companies can result in them refusing to provide coverage. So, it’s important to be well-prepared for insurance audits.
We promise to accurately represent your business to insurance companies and make sure you follow all the rules throughout your insurance policy period. This helps make renewing your insurance policy smooth and hassle-free.
When carriers travel across different regions, they need to follow specific rules, and one of the major ones is the International Fuel Tax Agreement (IFTA). IFTA requires accurate tracking of the miles driven and the fuel used, along with filing a quarterly IFTA return. We help simplify this process, ensuring you avoid common mistakes and are prepared for any IFTA audit.
If you are selected for an IFTA audit, it doesn’t have to be overwhelming. With the right preparation and support from Global Truck Permits & Authorities, you can confidently manage the audit process and avoid unnecessary penalties.
Receiving an IFTA audit notice can feel stressful, especially if it’s your first time. But with the right documentation, the process can go smoothly. Here’s what you’ll need to provide:
During the audit, the auditor will review your records, including the miles your fleet traveled, and the fuel consumed. If any discrepancies are found, you will receive a report and have 30 days to respond or provide additional information.
IFTA audits can be complex, but knowing the common mistakes can help you avoid problems. Here are some of the issues that can trigger an audit:
By avoiding these common errors, you can reduce the chances of being audited and ensure your records are accurate and compliant.
Navigating IFTA audits doesn’t have to be complicated. At Global Truck Permits & Authorities, we take the stress out of the process by helping you maintain accurate records and ensure compliance with all IFTA requirements. Our team has the expertise to manage your IFTA reporting and guide you through every step of the audit process.
Let us handle the complexities of IFTA audits so you can focus on running your business. Contact us today to learn more about how we can assist you with your IFTA needs and make the audit process hassle-free!
In Alberta, all new carriers must complete a New Carrier Compliance Review (NCCR) within 9-12 months of starting operations. This review ensures that carriers are following key transportation regulations.
An NCCR checks the compliance of a carrier’s commercial operations through the Assessment of Regulatory Compliance (ARC) program. It must be conducted by a certified NCCR Reviewer or a Third-Party Auditor.
What’s Included in the Review:
Key Compliance Areas:
Each area is scored, and the total score determines how well the carrier is following transportation laws. If the NCCR is not completed within the 9–12-month period, the carrier’s Safety Fitness Certificate may be suspended.
How Global Truck Permits & Authorities Can Help: At Global Truck Permits & Authorities, we guide you through the NCCR process to ensure you’re fully compliant. Our team can assist with gathering the necessary documentation, preparing for the review, and helping you meet all regulatory requirements. We make the process simple and stress-free, so you can focus on running your business.
Contact us today to learn how we can assist with your NCCR and other compliance needs!
Alberta Transportation monitors the safety performance of carriers through a carrier profile. This profile includes:
If a carrier’s record shows repeated violations that exceed industry standards, they will be notified to make improvements. Continued noncompliance may lead to the carrier being taken out of service.
Carriers can view their profiles online at TravisWebLogin.
According to National Safety Code (NSC) Standard 15, a facility audit is a detailed inspection of a carrier’s activities to ensure they meet safety standards and recordkeeping requirements. Alberta Transportation may initiate an NSC audit for several reasons, including:
During an NSC audit, a certified auditor will review the following areas:
At the end of the audit, the carrier will receive an “Audit Score,” with non-compliance issues assigned point values. Carriers required to submit a facility audit must do so or risk having their Safety Fitness Certificate suspended.
At Global Truck Permits & Authorities, we assist carriers in preparing for NSC audits, ensuring you meet all regulatory requirements and avoid penalties. Our team helps you gather the necessary records, review your compliance, and make any needed improvements before the audit.
Contact us today to learn how we can support your business through the NSC audit process and keep your operations running smoothly.
CTPAT/ PIP validation is a detailed check by CBP to see if a business is following CTPAT security rules and if its security measures are working well. CBP representatives will visit the business, look around, and check documents to make sure everything meets CTPAT requirements. The aim is to find any weak spots, fix security issues, and make the supply chain safer overall.
Validation audits involve thorough assessments conducted by customs authorities, such as U.S. Customs and Border Protection (CBP) for CTPAT and the Canada Border Services Agency (CBSA) for PIP. These audits typically include on-site visits to the facilities of participating businesses, where inspectors examine security protocols, procedures, and documentation to ensure alignment with program requirements.
During CTPAT/PIP validation audits, inspectors review various aspects of a company's operations, including:
They assess the effectiveness of these security measures in place and identify any vulnerabilities or areas for improvement within the supply chain.
When companies join these programs and pass their Validation checks, it shows they’re serious about making global trade safer and reducing risks. We have successfully helped many businesses handle the tricky parts of CTPAT/PIP Validations and make sure they meet the Minimum-security criteria of both – CTPAT & PIP Validations.
TESTIMONIALS Google Reviews
JP D'Souza
They helped me with resolving issues related to my CVOR rating. Their customer service is excellent. I would definitely recommend them for trucking related services.
Garry Baraich
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DreamX Trucking Inc
Global Permits helped us getting new permits and Authorities for our trucking company. They always work on time and always support their customers so quickly. I would recommend you to try their service.
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